Record a stakeholder departure

Open the departure review

Open the stakeholder’s detail page and choose Mark departed. Enter the termination date from the company’s records. The workflow uses that date to calculate the proposed effect on the holder’s option grants.

Check the grant dates, previous exercises, and vesting schedules before continuing. A date that precedes a grant or conflicts with an already recorded exercise can prevent the workflow from proceeding. Correct the underlying records when they are wrong; do not change a real termination date simply to bypass a message.

Review each option grant

The review identifies unvested options to cancel and the remaining vested options. Previously exercised units are accounted for when calculating what remains. The destination of cancelled units follows the grant’s plan recycling rules.

The app initially proposes an exercise deadline 90 days after departure, shortened when the grant expires sooner. This is an application default, not a statement of the holder’s contractual or tax rights. Set the deadline from the actual award terms. Clearing the field leaves the grant’s remaining term in force; it does not remove the grant’s expiration.

A grant whose exercise window already closed before the departure is handled separately. Review its item in Needs attention to record the expiration-related cancellation instead of expecting the departure to cancel it again.

Handle RSUs and restricted stock separately

The departure review also identifies RSU and reverse-vesting stock follow-up. Recording the departure does not perform every action mentioned in those notes.

• RSUs: review the unvested, unsettled units and record any required cancellation from the award.
• Reverse-vesting stock: record an actual company buyback through the share repurchase workflow. The departure itself does not retire the certificate.
• Vested holdings: keep shares and surviving awards recorded unless another transaction changes them.

Confirm and reconcile the changes

Review the proposed cancellations and deadlines before confirming the departure. Then inspect the holder’s profile, affected grants, plan balances, and History. Complete the separate award cancellations or repurchases that the underlying records require.

For example, an unexercised 48,000-unit option grant that has vested 24,000 units at departure may leave 24,000 vested options and cancel 24,000 unvested units. That example assumes no acceleration, previous cancellation, or expired exercise window. The actual review uses the grant’s recorded terms and events.